Installation Admin Assistant 

The Role: Installation Admin Assistant 

Location: Cardiff (office based)

Salary: £24,600
Working hours: 37.5 hours per week 8am to 4:30pm, Monday to Friday
Contract: Full-time

Position Overview: 

The Installation Admin Assistant role supports the delivery of creative installation projects, both nationally and internationally, by helping to plan, coordinate and execute the logistical aspects of our installation work. This is a detail-oriented support role requiring initiative, organisation, and strong communication skills. The successful candidate will work closely with the Senior Installation Manager, Project Managers, and freelance teams to facilitate safe, cost-effective, and timely installations.

About Us: 

Wild Creations is a leading provider of innovative design, manufacturing, and installation solutions for props and scenery within the entertainment, marketing, and theme park industries. With a passion for creativity and craftsmanship, we specialise in bringing our clients’ visions to life through our exceptional workmanship and attention to detail.

Company Culture:

We foster a culture of innovation, collaboration, and excellence. Our team is passionate about delivering exceptional work. We value diversity, creativity, and continuous learning, and we strive to create a workplace where every team member can thrive and contribute to our collective success.

Key Responsibilities:

• Assist the Senior Installation Manager and Project Managers in scheduling, planning and staffing installations.
• Help manage logistics including travel, accommodation and equipment hire (ensuring best value through competitive quoting).
• Arrange work visas and bookings for freelance installation crews.
• Track and process invoices, receipts and staff reports for Finance.
• Manage company vehicle collections and staff taxi accounts.
• Attend meetings and site visits where required.
• Help ensure all work is delivered safely, efficiently and to high standards.

We’re Looking For Someone Who:

• Is highly organised, detail-oriented and comfortable juggling multiple tasks.
• Communicates clearly and can build strong relationships with team members, suppliers and contractors.
• Has a proactive, problem-solving mindset and thrives in a busy, fast-moving environment.
• Is confident with basic admin tools (Google Sheets, email, documents etc).
• Has a strong work ethic and takes pride in supporting the team behind the scenes.
• Understands the importance of safety and compliance in an operational environment.
• An interest in creative industries or large-scale production work.

Desirable (but not essential):

• Previous experience in logistics, installations, events, or operations.
• Basic understanding of Health & Safety procedures.
• A full UK driving licence.

Why Join Wild Creations?

• Be part of a collaborative, creative and hands-on team.
• Opportunities for training and development in logistics and site coordination.
• Supportive company culture with a focus on wellbeing and professionalism.
• A day off on your Birthday in addition to the usual 28 days holiday (including BH). 
• Your holiday entitlement will increase after two years service by one day per year (capped at 5).
• Company pension scheme contributions.
• Private medical insurance (after successful completion of probation period). 
• The opportunity to make use of the Cycle to Work scheme
• Free onsite parking.
• Great Coffee.

To Apply:

Please send your CV and a brief cover letter detailing your relevant experience, qualifications and why you’d like to join Wild Creations to [email protected] by 1pm 1st May 2025